Appendix 5. List of Requirements

Outlined in this section is the location of information provided in accordance with the Requirements for Annual Reports for Departments, Executive Agencies and FMA Act Bodies issued by the Department of the Prime Ministers and Cabinet as of 24 June 2013.

na denotes that the requirement was not applicable to the NBA during 2012-13.

nil denotes that this aspect was not reported on for the NBA in 2012-13.

Review by General Manager

Description Requirement Page
Letter of transmittal Mandatory iii
Table of contents Mandatory iv
Index Mandatory 158
Glossary Mandatory 156
Contact officer(s) Mandatory ii
Internet home page address and Internet address for report Mandatory ii

Review by General Manager

Description Requirement Page
Review by departmental secretary Mandatory 8-10
Summary of significant issues and developments Suggested 8-10, 12-14
Overview of department’s performance and financial results Suggested 8-10, 68-72
Outlook for following year Suggested 10, 14
Significant issues and developments – portfolio Portfolio departments – suggested na
Internet home page address and Internet address for report Mandatory ii

Departmental Overview

Description Requirement Page
Role and functions Mandatory 2-3
Organisational structure Mandatory 59
Outcome and program structure Mandatory 18-19
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change Mandatory na
Portfolio structure Portfolio departments – suggested na

Report on Performance

Description Requirement Page
Review of performance during the year in relation to programs and contribution to outcomes Mandatory 17-49
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements Mandatory 18-19
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change Mandatory na
Narrative discussion and analysis of performance Mandatory 17- 49
Trend information Mandatory 4, 21-29, 31, 55, 70, 72
Significant changes in nature of principal functions/services Suggested na
Performance of purchaser/provider arrangements If applicable, suggested 74-75
Factors, events or trends influencing departmental performance Suggested 8-10, 17-49
Contribution of risk management in achieving objectives Suggested 38-39
Social inclusion outcomes If applicable, mandatory na
Performance against service charter customer service standards, complaints data, and the department’s response to complaints If applicable, mandatory 56
Discussion and analysis of the department’s financial performance Mandatory 70-72
Discussion of any significant changes from the prior year, from budget or anticipated to have a significant impact on future operations Mandatory na
Agency resource statement and summary resource tables by outcomes Mandatory 149-150

Management and Accountability

Corporate Governance

Description Requirement Page
Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines Mandatory 57
Statement of the main corporate governance practices in place Mandatory 52-54
Names of the senior executive and their responsibilities Suggested 52
Senior management committees and their roles Suggested 52-54
Corporate and operational planning and associated performance reporting and review Suggested 13, 55
Approach adopted to identifying areas of significant financial or operational risk Suggested 38-39
Policy and practices on the establishment and maintenance of appropriate ethical standards Suggested 60
How nature and amount of remuneration for SES officers is determined Suggested 65

External Scrutiny

Description Requirement Page
Significant developments in external scrutiny Mandatory 56
Judicial decisions and decisions of administrative tribunals Mandatory 56
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman Mandatory 52

Management of Human Resources

Description Requirement Page
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives Mandatory 58-65
Workforce planning, staff turnover and retention Suggested 64
Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs Suggested 62-63
Training and development undertaken and its impact Suggested 65
Work health and safety performance Suggested 65
Productivity gains Suggested 64
Statistics on staffing Mandatory 60-62
Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs Mandatory 62-63
Performance pay Mandatory 65

Assets Management

Description Requirement Page
Assets Management If applicable, mandatory 73

Purchasing

Description Requirement Page
Assessment of purchasing against core policies and principles Mandatory 74-75

Consultants

Description Requirement Page
The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. Mandatory 75

Australian National Audit Office Access Clauses

Description Requirement Page
Absence of provisions in contracts allowing access by the Auditor-General Mandatory 74

Exempt contracts

Description Requirement Page
Contracts exempt from the AusTender Mandatory 74

Financial Statements

Description Requirement Page
Financial Statements Mandatory 76-130

Other Mandatory Information

Description Requirement Page
Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011) Mandatory 143
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns Mandatory 144
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) Mandatory 144-147
Compliance with the agency’s obligations under the Carer Recognition Act 2010 If applicable, mandatory na
Grant programs Mandatory 147
Disability reporting Mandatory 147
Information Publication Scheme statement Mandatory 148
Spatial reporting If applicable, mandatory na
Correction of material errors in previous annual report If applicable, mandatory 148
Agency Resource Statements and Resources for Outcomes Mandatory 149-150
List of Requirements Mandatory 151-155