Appendix 5. List of Requirements
Outlined in this section is the location of information provided in accordance with the Requirements for Annual Reports for Departments, Executive Agencies and FMA Act Bodies issued by the Department of the Prime Ministers and Cabinet as of 29 May 2014.
na denotes that the requirement was not applicable to the NBA during 2013-14.
nil denotes that this aspect was not reported on for the NBA in 2013-14.
| Description | Requirement | Title |
|---|---|---|
| Letter of transmittal | Mandatory | Letter of transmittal |
| Table of contents | Mandatory | Table of contents |
| Index | Mandatory | Index |
| Glossary | Mandatory | Glossary |
| Contact officer(s) | Mandatory | Contact officer(s) |
| Internet home page address and Internet address for report | Mandatory | Home page of report |
Review by General Manager
| Description | Requirement | Page |
|---|---|---|
| Review by departmental secretary | Mandatory | Departmental secretary review |
| Summary of significant issues and developments | Suggested | Significant issues and developments |
| Overview of department’s performance and financial results | Suggested | Significant issues and developments Significant issues and developments in the managers review Significant issues and developments in financial management |
| Outlook for following year | Suggested | Outlook for following year |
| Significant issues and developments – portfolio | Portfolio departments – suggested | na |
Departmental Overview
| Description | Requirement | Page |
|---|---|---|
| Role and functions | Mandatory | Role and functions |
| Organisational structure | Mandatory | Organisational structure Organisational structure in human resources |
| Outcome and programme structure | Mandatory | Outcome and programme structure |
| Where outcome and programme structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change | Mandatory | na |
| Portfolio structure | Portfolio departments – suggested | na |
Report on Performance
| Description | Requirement | Page |
|---|---|---|
| Review of performance during the year in relation to programmes and contribution to outcomes | Mandatory | Review of performance during the year in relation to programmes and contribution to outcomes |
| Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements | Mandatory | Actual performance in relation to deliverables and KPIs |
| Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change | Mandatory | na |
| Narrative discussion and analysis of performance | Mandatory | Narrative discussion and analysis of performance |
| Trend information | Mandatory | Trend information Trend information in blood products and supply Trend information in financial preformance |
| Significant changes in nature of principal functions/services | Suggested | na |
| Performance of purchaser/provider arrangements | If applicable, suggested | na |
| Factors, events or trends influencing departmental performance | Suggested | Factors, events or trends influencing departmental performance Factors, events or trends influencing departmental performance |
| Contribution of risk management in achieving objectives | Suggested | Contribution of risk management in achieving objectives Contribution of risk management in achieving objectives in fraud control |
| Performance against service charter customer service standards, complaints data, and the department’s response to complaints | If applicable, mandatory | Performance against service charter customer service standards, complaints data, and the department’s response to complaints |
| Discussion and analysis of the department’s financial performance | Mandatory | Department’s financial performance |
| Discussion of any significant changes in financial results from the prior year, from budget or anticipated to have a significant impact on future operations | Mandatory | na |
| Agency resource statement and summary resource tables by outcomes | Mandatory | Agency resource statement and summary resource tables by outcomes |
Management and Accountability
Corporate Governance
| Description | Requirement | Page |
|---|---|---|
| Agency heads are required to certify that their agency complies with the ‘Commonwealth Fraud Control Guidelines’ | Mandatory | Commonwealth Fraud Control Guidelines |
| Statement of the main corporate governance practices in place | Mandatory | Statement of the main corporate governance practices in place |
| Names of the senior executive and their responsibilities | Suggested | Names of the senior executive and their responsibilities |
| Senior management committees and their roles | Suggested | Senior management committees and their roles |
| Corporate and operational planning and associated performance reporting and review | Suggested | Corporate and operational planning and associated performance reporting and review |
| Internal audit arrangements including approach adopted to identifying areas of significant financial or operational risk and arrangements to manage those risks | Suggested | Approach adopted to identifying areas of significant financial or operational risk |
| Policy and practices on the establishment and maintenance of appropriate ethical standards | Suggested | Policy and practices on the establishment and maintenance of appropriate ethical standards |
| How nature and amount of remuneration for SES officers is determined | Suggested | How nature and amount of remuneration for SES officers is determined |
External Scrutiny
| Description | Requirement | Page |
|---|---|---|
| Significant developments in external scrutiny | Mandatory | Significant developments in external scrutiny |
| Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner | Mandatory | Judicial decisions and decisions of administrative tribunals |
| Reports by the Auditor-General, a Parliamentary Committee, the Commonwealth Ombudsman or agency capability review | Mandatory | Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman |
Management of Human Resources
| Description | Requirement | Page |
|---|---|---|
| Assessment of effectiveness in managing and developing human resources to achieve departmental objectives | Mandatory | Assessment of effectiveness |
| Workforce planning, staff turnover and retention | Suggested | Workforce planning, staff turnover and retention |
| Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and Australian Workplace Agreements (AWAs) | Suggested | Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs |
| Training and development undertaken and its impact | Suggested | Training and development undertaken and its impact |
| Work health and safety performance | Suggested | Work health and safety performance |
| Productivity gains | Suggested | Productivity gains |
| Statistics on staffing | Mandatory | Statistics on staffing |
| Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs | Mandatory | Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs |
| Performance pay | Mandatory | Performance pay |
Assets Management
| Description | Requirement | Page |
|---|---|---|
| Assessment of effectiveness of assets management | If applicable, mandatory | Assets Management |
Purchasing
| Description | Requirement | Page |
|---|---|---|
| Assessment of purchasing against core policies and principles | Mandatory | Assessment of purchasing |
Consultants
| Description | Requirement | Page |
|---|---|---|
| The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. | Mandatory | Consultants |
Australian National Audit Office Access Clauses
| Description | Requirement | Page |
|---|---|---|
| Absence of provisions in contracts allowing access by the Auditor-General | Mandatory | Absence of provisions in contracts allowing access by the Auditor-General |
Exempt contracts
| Description | Requirement | Page |
|---|---|---|
| Contracts exempted from publication in AusTender | Mandatory | Contracts exempt from the AusTender |
Financial Statements
| Description | Requirement | Page |
|---|---|---|
| Financial Statements | Mandatory | Financial Statements |
Other Mandatory Information
| Description | Requirement | Page |
|---|---|---|
| Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011) | Mandatory | Work health and safety |
| Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns | Mandatory | Advertising and Market Research |
| Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) | Mandatory | Ecologically sustainable development and environmental performance |
| Compliance with the agency’s obligations under the Carer Recognition Act 2010 | If applicable, mandatory | na |
| Grant programmes | Mandatory | Grant programmes |
| Disability reporting explicit and transparent reference to agency level information available through other reporting mechanisms | Mandatory | Disability reporting |
| Information Publication Scheme statement | Mandatory | Information Publication Scheme statement |
| Spatial reporting | If applicable, mandatory | Spatial reporting |
| Correction of material errors in previous annual report | If applicable, mandatory | Correction of material errors in previous annual report |
| Agency Resource Statements and Resources for Outcomes | Mandatory | Agency Resource Statements and Resources for Outcomes |
| List of Requirements | Mandatory | List of Requirements |