Appendix 4. Mandatory Reporting

Work health and safety

Workplace health and safety matters are standing agenda items that are routinely discussed at a variety of organisational reporting meetings such as quarterly HR reporting to the Senior Executive Management group, the Operational Plan and the Staff Participation Forum.

There was one reportable incident lodged with Comcare during the reporting year.

Initiatives that were undertaken by the NBA during the year to maintain its ongoing commitment to a safe and secure workplace included:

• the continued availability of workstation assessments for all new starters as well as assessments for existing staff who felt it necessary for their wellbeing
• access to the employee assistance programme
• purchasing of new chairs for staff
• expansion of ICT remote working capabilities to cover all staff, enabling staff to work from outside the office on an ad-hoc basis
• a dedicated carer's room for parents who do not have the benefit of their own office and who need to bring their children into the workplace for short periods of time as a bridging arrangement for childcare.

Statistics on employees who identify as Indigenous

In 2014-15 the NBA did not have any employees who reported as identifying themselves as Indigenous.

Procurement Initiatives to Support Small Business

The department supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance's website: www.finance.gov.au/procurement/statistics-on-commonwealth-purchasing-contracts

The department recognised the importance of ensuring that small business are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury's website: www.treasury.gov.au/

Advertising and market research

Section 311A of the Commonwealth Electoral Act 1918 requires particulars of all amounts greater than $12,400 paid during a financial year to advertising agencies, market research organisations, polling organisations, direct mail organisations and media advertising organisations. The NBA made no payments of this kind in 2014–15.

Ecologically sustainable development and environmental performance

The NBA continued to pursue activities that support the ecologically sustainable principles outlined in Section 3A of the Environment Protection and Biodiversity Conservation Act 1999. During 2014-15, this included the following examples:

• increased use of audio and video conferencing and online collaboration in preference to face-to-face meetings requiring interstate or international travel
• recycling into three streams of waste – co-mingled material, paper and printer cartridges
• purchasing 100 per cent GreenPower for electricity use in our office and offsetting air travel through the GreenFleet programme
• encouraging staff to recycle and re-use existing stationery before ordering new supplies
• maintaining paper use reduction initiatives such as defaulting printer settings to print double sided and in black and white and using 100 per cent recycled paper
• running the air conditioning systems on timers and occupancy sensors to ensure operation only during business hours when the immediate area is occupied
• participating in Earth Hour – the office was fully compliant and all staff were encouraged to participate
• ensuring that through purchasing activities further improvements were made within blood product supply contracts
• implemented an electronic document and records management system.

In summary, Table 5.3 provides information on the impact the NBA's activities have on the natural environment. The NBA continues to look at ways to further reduce the impact on the environment.

TABLE 5.3 NBA Environmental performance indicators

¹ The NBA moved to a new tenancy in February 2013; however, the lease for the old tenancy was still effective as at 30 June 2013. Calculations for per employee figures have been based on 53 FTE and 8 contractors.

² Calculations for per employee figures have been based on 64 people (49 FTE and 15 contractors).

³ Calculations for per employee figures have been based on 73 people (54 FTE and 19 contractors).

⁴ Electricity fully off-set through 100% green energy purchased and the NBA off-set 703,227 kms in air travel through the GreenFleet programme.

⁵ Electricity fully off-set through 100% green energy purchased and the NBA off-set 878,974 kms in air travel through the GreenFleet programme.

⁶ Electricity fully off-set through 100% green energy purchased and the NBA off-set 762,710 kms in air travel through the GreenFleet programme.

⁷ Increase due to office relocation in February 2013 and consolidation of material.

⁸ During 2014-15, the NBA's digitisation of long-term retention records and associated destruction of the migrated records led to a significant increase in the volume of shredded paper sent for recycling.

⁹ The significant decrease is due to the majority of paper purchased being certified carbon neutral under the National Carbon Offset Standard Carbon Neutral Programme - http://www.climatechange.gov.au/climate-change/carbon-neutral/national-carbon-offset- standard-ncos.

¹⁰ Majority of paper sourced was 100% recycled.

¹¹ Previous years data provided as a percentage when it should have been provided in tonnes.

Grant programmes

Information on grants awarded by the NBA during the period 1 July 2014 to 30 June 2015 is available at www.blood.gov.au/governmental-compliance.

The NBA did not administer any discretionary grants during 2014–15.

Disability reporting

Since 1994, Commonwealth departments and agencies have reported on their performance as policy adviser, purchaser, employer, regulator and provider under the Commonwealth Disability Strategy. In 2007–08, reporting on the employer role was transferred to the Australian Public Service Commission's State of the Service Report and the APS Statistical Bulletin. These reports are available at www.dss.gov.au. From 2010–11, departments and agencies were no longer required to report on these functions.

The Commonwealth Disability Strategy has been overtaken by the National Disability Strategy 2010-2020, which sets out a ten year national policy framework to improve the lives of people with a disability, promote participation and create a more inclusive society. A high level two-yearly report will track progress against each of the six outcome areas of the Strategy and present a picture of how people with disability are faring. The first of these reports will be available in late 2014, and can be found at www.dss.gov.au.

Information Publication Scheme statement

Agencies subject to the Freedom of Information Act 1982 (FOI Act) are required to publish information to the public as part of the Information Publication Scheme (IPS). This requirement is in Part II of the FOI Act and has replaced the former requirement to publish a section 8 statement in an annual report. Each agency must display on its website a plan showing what information it publishes in accordance with the IPS requirements.

A copy of the NBA IPS Plan and associated published documents can be located at http://www.blood.gov.au/ips.

Errata

2013-14 NBA Annual Report - Nil

Agency resource statements

The agency resource statement provides details of the funding sources that the NBA drew upon in 2014-15. In addition, it provides information about special accounts balances to be carried over to 2015-16.

¹Appropriation Act (No. 1) 2014-15 and Appropriation Act (No. 3) 2014-15. This may also include Prior Year departmental appropriation and section 31 relevant agency receipts.

² Includes an amount of $0.672 million in 2014-15 for the Departmental Capital Budget. For accounting purposes this amount has been designated as 'contributions by owners'.

³ Includes an amount of $nil in 2014-15 for the Administered Capital Budget.

⁴ Does not include 'Special Public Money' held in accounts like Other Trust Monies account (OTM). Services for other Government and Non-agency Bodies accounts (SOG), or Services for Other Entities and Trust Moneys Special accounts (SOETM).

⁵ Appropriation receipts from National Blood Authority annual appropriations for 2014-15 included above.

Resource for outcomes

This table provides details of the total funding for each outcome. In 2014-15 the NBA operated under a single outcome.

* Full year budget, including any subsequent adjustment made to the 2014-15 Budget.

¹ Departmental Appropriation combines "Ordinary annual services (Appropriation Act No. 1)" and "Revenue from independent sources (s31)".