Appendix 5. List of requirements

17AI

A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report.

Mandatory

iii

17AJ(a)

Front Pages

Table of contents.

Mandatory

iv (print version)

17AJ(b)

Index

Alphabetical index.

Mandatory

182-188

17AJ(c)

Appendix 6

Glossary of abbreviations and acronyms.

Mandatory

178-180

17AJ(d)

Appendix 5

List of requirements.

Mandatory

171-177

17AJ(e)

Front Pages

Details of contact officer.

Mandatory

ii

17AJ(f)

Front Pages

Entity's website address.

Mandatory

ii

17AJ(g)

Front Pages

Electronic address of report.

Mandatory

ii

17AD(a)

A review by the accountable authority of the entity.

Mandatory

8-11

17AE(1)(a)(i)

Part 1

A description of the role and functions of the entity.

Mandatory

2-3

17AE(1)(a)(ii)

Part 1

A description of the organisational structure of the entity.

Mandatory

4, 76

17AE(1)(a)(iii)

Part 2

A description of the outcomes and programs administered by the entity.

Mandatory

18-23

17AE(1)(a)(iv)

Part 1

A description of the purposes of the entity as included in corporate plan.

Mandatory

2

17AE(1)(b)

An outline of the structure of the portfolio of the entity.

Portfolio departments - mandatory

na

17AE(2)

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change.

If applicable, Mandatory

na

17AD(c)(i); 16F

Part 2

Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule.

Mandatory

18-23

17AF(1)(a)

Part 4

A discussion and analysis of the entity's financial performance.

Mandatory

86-89

17AF(1)(b)

Part 4

A table summarising the total resources and total payments of the entity.

Mandatory

88

17AF(2)

Part 4

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity's future operation or financial results.

If applicable, Mandatory.

na

17AG(2)(a)

Part 3

Information on compliance with section 10 (fraud systems)

Mandatory

74

17AG(2)(b)(i)

Part 3

A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.

Mandatory

74

17AG(2)(b)(ii)

Part 3

A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.

Mandatory

74

17AG(2)(b)(iii)

Part 3

A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.

Mandatory

74

17AG(2)(c)

Part 3

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.

Mandatory

68-74

17AG(2)(d) – (e)

A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non-compliance with Finance law and action taken to remedy non-compliance.

If applicable, Mandatory

na

17AG(3)

Part 3

Information on the most significant developments in external scrutiny and the entity's response to the scrutiny.

Mandatory

73

17AG(3)(a)

Part 3

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.

If applicable, Mandatory

73

17AG(3)(b)

Part 3

Information on any reports on operations of the entity by the Auditor-General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman.

If applicable, Mandatory

73

17AG(3)(c)

Part 3

Information on any capability reviews on the entity that were released during the period.

If applicable, Mandatory

73

17AG(4)(a)

Part 3

An assessment of the entity's effectiveness in managing and developing employees to achieve entity objectives.

Mandatory

75-81

17AG(4)(b)

Part 3

Statistics on the entity's APS employees on an ongoing and non-ongoing basis; including the following:

• Statistics on staffing classification level;
• Statistics on full-time employees;
• Statistics on part-time employees;
• Statistics on gender;
• Statistics on staff location;
• Statistics on employees who identify as Indigenous.

Mandatory

77-79

17AG(4)(c)

Part 3

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999.

Mandatory

79-81

17AG(4)(c)(i)

Part 3

Information on the number of SES and non-SES employees covered by agreements etc identified in paragraph 17AD(4)(c).

Mandatory

79

17AG(4)(c)(ii)

Part 3

The salary ranges available for APS employees by classification level.

Mandatory

78

17AG(4)(c)(iii)

Part 3

A description of non-salary benefits provided to employees.

Mandatory

79

17AG(4)(d)(i)

Part 3

Information on the number of employees at each classification level who received performance pay.

If applicable, Mandatory

80

17AG(4)(d)(ii)

Information on aggregate amounts of performance pay at each classification level.

If applicable, Mandatory

na

17AG(4)(d)(iii)

Information on the average amount of performance payment, and range of such payments, at each classification level.

If applicable, Mandatory

na

17AG(4)(d)(iv)

Information on aggregate amount of performance payments.

If applicable, Mandatory

na

17AG(5)

Part 4

An assessment of effectiveness of assets management where asset management is a significant part of the entity's activities.

If applicable, mandatory

89

17AG(6)

Part 4

An assessment of entity performance against the Commonwealth Procurement Rules.

Mandatory

91-92

17AG(7)(a)

Part 4

A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).

Mandatory

92

17AG(7)(b)

Part 4

A statement that "During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]".

Mandatory

92

17AG(7)(c)

Part 4

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged.

Mandatory

92

17AG(7)(d)

Part 4

A statement that "Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website."

Mandatory

92

17AG(8)

Part 4

If an entity entered into a contract with a value of more than $100 000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor's premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract.

If applicable, Mandatory

na

17AG(9)

Part 4

If an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters.

If applicable, Mandatory

91

17AG(10)(a)

Part 4

A statement that "[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance's website."

Mandatory

92

17AG(10)(b)

Part 4

An outline of the ways in which the procurement practices of the entity support small and medium enterprises.

Mandatory

92

17AG(10)(c)

Part 4

If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that "[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury's website."

If applicable, Mandatory

92

17AD(e)

Part 4

Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act.

Mandatory

94

17AH(1)(a)(i)

Part 4

If the entity conducted advertising campaigns, a statement that "During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity's website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance's website."

If applicable, Mandatory

164

17AH(1)(a)(ii)

Part 5

If the entity did not conduct advertising campaigns, a statement to that effect.

If applicable, Mandatory

164

17AH(1)(b)

Part 5

A statement that "Information on grants awarded to [name of entity] during [reporting period] is available at [address of entity's website]."

If applicable, Mandatory

168

17AH(1)(c)

Part 5

Outline of mechanisms of disability reporting, including reference to website for further information.

Mandatory

168

17AH(1)(d)

Part 5

Website reference to where the entity's Information Publication Scheme statement pursuant to Part II of FOI Act can be found.

Mandatory

168

17AH(1)(e)

Part 5

Correction of material errors in previous annual report

If applicable, mandatory

168

Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)

Mandatory

81

Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)

Mandatory

165-168

Agency Resource Statements and Resources for Outcomes

Mandatory

169-170